Compliance-Ready Accounting for Nonprofits

Mazlo keeps your 501(c)(3)’s financial records clean, coded, and compliant. From categorizing transactions to generating IRS-ready reports, everything stays organized in real time — so you can focus on your mission, not your bookkeeping.

Easy Transaction Coding for Nonprofits

Simplify every entry with Mazlo’s intelligent transaction coding. Accountants can tag, split, and auto-categorize payments by project, fund, or grant with a few clicks, keeping data clean and audit-ready.

• Rule based auto-categorization
• Powerful Chart of Accounts configuration
• Prevent errors with built-in validation
• Eliminate tedious end-of-month reconciliation

Real-Time Income and Expense Tracking

Mazlo delivers an instant picture of where every dollar goes. Track donations, grants, and disbursements in real time while enforcing receipt requirements to keep every expense documented and compliant.

• Live project balance dashboards
• Transaction splitting across projects
• Receipt-required expense submissions
• Instant visibility into cash flow and funding

Project Budgets and Spending Controls

Set, monitor, and enforce project budgets with precision. Mazlo automatically flags when spending nears limits and helps you compare budgeted vs. actual costs, ensuring funds are used as intended.
Custom project-level budgets
Real-time budget vs. actual tracking
Overspend alerts and approval workflows
Centralized control across programs

Compliance and Audit-Ready Reporting

Mazlo builds complete audit trails that track every transaction from source to statement — giving fiscal sponsors confidence and auditors clarity.
‍
• Invite auditors to view only accounts
• Track restricted vs. unrestricted funds
• Export clean ledgers for audit submission
• Access donor, fund, and project summaries anytime

business profile photo

Why Nonprofits and Fiscal Sponsors Trust Mazlo

Built specifically for nonprofits and fiscal sponsors, Mazlo provides built-in compliance guardrails, flexible reporting, and automation that reduces risk without replacing your existing tools.

• Designed for 501(c)(3) workflows
• Compliance guardrails that reduce audit risk
• Works with your current accounting stack
• Simplifies multi-project financial management

Seamless Integration with
Accounting Systems

Mazlo integrates directly with QuickBooks Online and Sage Intacct — no extra data entry or manual imports required. Sync transactions, classes, and fund codes automatically, or export clean data for any platform.
See How It Works

Accounting Tools FAQ

Can Mazlo track multiple projects under one fiscal sponsor?

Absolutely. Fiscal sponsors can create separate checking accounts for each sponsored project, monitor balances independently, and generate project-specific statements without duplicating accounts. Each project’s finances remain transparent to the sponsor and compliant with nonprofit reporting standards.

How does Mazlo integrate with QuickBooks or Sage?

Mazlo connects directly via secure API to sync financial data between systems with the click of a button. Transactions entered in Mazlo, like coded expenses or grant deposits can be pushed instantly in QuickBooks or Sage, complete with class and fund data.

Is Mazlo a full accounting system or an accounting support tool?

Mazlo is a compliance and fund management layer that enhances your existing accounting software. Rather than replacing tools like QuickBooks or Sage, Mazlo adds the nonprofit-specific oversight, tagging, and reporting capabilities those systems lack, making your accounting stack complete without adding complexity.

Does Mazlo prepare fiscal sponsors and nonprofits for audits automatically?

Mazlo maintains a continuous audit trail. Every transaction, receipt, and approval is timestamped and linked to supporting documentation. Before audit season, you can export pre-formatted CSV showing detailed project-level activity, expense documentation, and funding summaries, saving days or even weeks of manual prep. You can also give auditors direct access to view-only accounts so they can find everything they need with a few clicks.

Can Mazlo separate restricted and unrestricted funds?

Yes, Mazlo allows you to create segregated fund accounts to categorizes and track restricted and unrestricted funds at both the project and organizational level. This prevents accidental commingling of funds and ensures that grants, endowments, and donor-restricted dollars are used in line with their intended purpose. You’ll always know which funds can be spent freely and which are earmarked for specific programs.

How does Mazlo help ensure IRS 501(c)(3) compliance?

Mazlo enforces compliance through structured transaction coding, fund restriction tracking, and reports built to IRS standards. Every income and expense entry is tagged by project, purpose, and restriction level. That means when the IRS or your auditor asks for documentation, you can produce a clean audit trail showing exactly how every donation was spent.

Ready to transform your finances?

Open Account