Yes. Once paid, each spend request creates a real transaction that can be exported into your accounting system (QuickBooks, Sage, etc.) with the project, fund, GL code, and supporting documentation already attached. Your accountants get coded, audit-ready transactions instead of raw bank-feed line items they have to reconcile by hand.

Every spend request generates a complete, immutable audit log: who submitted it, what was attached, who reviewed and approved, when the payment cleared, and any notes added along the way. The log lives with the transaction permanently, so audits and reconciliations move dramatically faster.

Once a reviewer authorizes the request, the payer can submit the payment via the appropriate rail (ACH, check, wire, debit card, or card on file) and attaches the full request history — submission details, documents, approvals, and policy checks — to the resulting transaction in your ledger.

Yes. When a vendor has an agreement on file in Mazlo, every spend request to that vendor is automatically checked against the agreement's terms including agreement amount, validity period, and scope. If a request falls outside those terms, it's flagged for review, helping you catch duplicate payments and out-of-scope spend before they go out the door.

Yes. Each Mazlo account can have its own reviewers, payers, approval thresholds, and intake rules. A small project might need one reviewer for any expense, while a larger program might require two approvers above a dollar threshold. Configure per-project policies without writing code or wiring up external workflow tools.

You define the intake rules: receipts, invoices, W-9s, vendor agreements, justifications, accounting codes, project tags — whatever you need. Mazlo enforces those requirements at submission, so requests can't be filed (or moved forward) until every required field and attachment is in place.

Before any payment is released, Mazlo verifies the request against the rules you've set: available balance on the source account, valid accounting codes, active vendor agreements, receipt and supporting-document requirements, and any per-account spend limits. If something fails, the request is flagged for follow-up rather than silently approved.

Once submitted, Mazlo routes the request to the reviewers and payers you've designated for that account. Reviewers approve or decline based on policy and documentation; payers then authorize the actual payment. You can configure multiple dollar thresholds, or skip stages for trusted users. The rules are yours to configure.

Anyone you grant the appropriate permission: staff, project leads, contractors, or vendors. You decide who can initiate requests on each account, so a sponsored project leader can ask for funds without having direct payment authority, while finance keeps full control over what actually leaves the account.

A spend request is a structured way to ask for money to leave a Mazlo account. Whether that's paying a vendor, reimbursing a team member, or disbursing to a sponsored project. Each request captures the amount, payee, account, supporting documents, and accounting codes, then routes to your designated reviewers and payers before any money moves.